You're able to send each speaker their invite email with the click of a button. For example, if you disable the speaker invite emails while you build and assign speakers to sessions, you can now easily notify all of your speakers of their specific sessions at once in Agenda & Speakers > Agenda Settings > Send All Speaker Invite Emails.
The option will appear when the email is shown as disabled. This means that when you add a staff member to a booth, they will not be automatically notified. You can then send their invitations all at once in the overall Exhibitor settings, or at the individual level in each of their booth settings.
When a session is marked as private, you can import a list of registrants you wish to assign to that session. This can be done via Agenda & Speakers > Session Settings > Set Session as Private > Registrants > Add Existing Attendees to Session.
In-Person: provides admission to the in-person portion of a hybrid event and does not include access to the Virtual Event Hub.
Hybrid: includes admission to the in-person portion of the event and access to the Virtual Event Hub.
Virtual: provides access to the Virtual Event Hub only. It does not include admission to the in-person portion of a hybrid event.
We’re integrating better ways to help ensure your attendees have the optimal experience on the platform. A huge player in this is Ad Blocker settings which are often the culprit for an attendee having issues receiving notifications and updates in the Virtual Event Hub. We’re implementing a pop-up tooltip that encourages attendees to check their permissions and links to assist them with doing so. They’ll see the tip when they first enter the Virtual Event Hub.
Enhanced Ticketing Analytics
Ticket Buyer reporting now includes the registrant’s purchase point like the organizer page and if your ticketing widget is embedded in your website’s homepage.
Enhancing the embed and breakout room experience within the Accelevents platform.
In addition to being shown as “Live,” the session’s start and end times will remain listed in the tile.
Now all plans from Starter through Enterprise include the ability to customize the meeting time duration for networking sessions.
When an event is duplicated, all add-on options will be duplicated as well.
You can now create an agenda for attendees to view on the event landing page for your In-Person event.
Polls in Expo Booths
Hide Ticket Pricing on the Event Landing Page
You are now able to hide ticket pricing from the event landing page. Pricing will only be displayed during the registration process, but you are able to advertise the pricing on your landing page or choose to hide it until the point of registration. You can find this in the Set Up Tickets tab in your event Admin Console.
Link an External Site to the Exhibitor CTA
Exhibitors have the option to link the Call to Action button to an external site. When an attendee clicks on the CTA button, they will be generated as a lead and will be redirected to the external link in a new tab. Exhibitors are still able to customize the button text and the confirmation message.
We’ve added the ability to Mute All, Mute Attendees, Mute Attendees Upon Entry, Stop All Video, Disable Attendee Camera Upon Entry.
The wait is finally over! Our studio has been upgraded, providing higher-quality video and audio, the ability to share videos in Main Stage & Breakout Sessions, and any moderator with their camera disabled to be hidden from the attendee view.
Organizers can now schedule when attendees are able to enter an event. This is done under the Event Details tab via the Pre-Event Access scheduling tool. Access can begin at the event start time or earlier. The Enter Event button will appear on the event landing page at the scheduled time.
To send push notifications during an event, navigate to Engage > Send Push Notifications > Create New. You can create and send notifications immediately or schedule notifications to send throughout the event.
Notifications are sent through the browser - users will want to ensure that their browser's notification permissions are set to allow for accelevents.com.
Creating a Password at Registration
Registrants are now required to Create A Password as a part of their order form. This is the password they will use to log in to all events, even future ones!
If they have an existing Accelevents account, whether they are organizers or they have attended other events on the platform, our system will recognize their email address and prompt them to “Enter Password."
*For attendees that are registered via CSV, integration, or manually, their confirmation email will include a link to create or enter a password before accessing the event.*
Users are now able to customize the order appearance of concurrent sessions on the agenda.
To arrange concurrent sessions, drag and drop the sessions via the stack icon on the left-hand side of the tiles.
A lead will generate on the Leads List once and their rating and activities will update as they interact with the booth. Duplicate leads will not be generated nor reflected on the downloadable CSV report.
An iFrame is used to apply a window for closed captioning and/or interpretation modules in a session. Users are now able to customize the height of this window, displayed below the stream.
To apply an iFrame and customize the size, navigate to Agenda & Speakers > Session Settings > iFrame and Caption iFrame Height px (pixels).
When the final speaker exits the studio via the Leave Studio button, the broadcast will stop automatically. If other speakers are still present, this button allows a speaker to leave the studio without ending the broadcast. You are still able to stop the broadcast manually if desired.
Hide Moderator From List Of Speakers
When adding a speaker to a session, you can enable “Hide Moderator From List Of Speakers” via the toggle next to their profile. The speaker’s profile will be hidden from the speaker lists and the session description. The Speakers list can be found on the Event Landing Page and in the Virtual Event Hub via the Agenda and Speakers tab.
Hide Contact Info From Exhibitors (Attendees)
Attendee profiles contain a control that allows attendees to hide their contact information from exhibitors. This will exclude them from any leads list in addition to Gamification and any exhibitor analytics reports. Attendees can access their profiles at the top right of the Virtual Event Hub.
“Download Leads” & Exhibitor Lead Accessibility
We’ve removed the “Download Exhibitor” button in the My Booth tab for exhibitor admins. All Lead data will now live in a single report via the Download Leads button. We’ve also added the ability to show or hide the Download Leads button on the My Booth page. This enables organizers to manage how attendee data is collected and distributed to exhibitors. This is done via the toggle “Show Download Lead Button in My Booth” in each booth’s settings.
This update is scheduled for April 29th, at 11:59 PM (EST). As always. feel free to reach out to our support team through the chat if you want to learn more!
Update: the new feature for manually rearranging concurrent sessions is going through additional testing to ensure it is released in a fully functional state. It should be released in the next couple of days!
“Do Not Record Session ” Toggle for Main Stage & Breakout Sessions using the Accelevents Studio or Accelevents RTMP.
Using an Accelevents stream provider, broadcasts are automatically recorded and available for download. Organizers now have the ability to to disable these recordings if necessary via the “Do Not Record Session” toggle in the Stream Provider portion of each session’s settings.
The Raised Hand feature in Workshop Sessions is now animated to let the Speaker know when an attendee would like to engage.
All participants in a workshop have the ability to “raise their hand” during the session. When this is engaged, speakers will see an animated hand next to the attendee’s name via the Settings (Gear) button in their streaming window.
Clicking on the hand will disengage the notification. Keep in mind that, for now, raising and lowering hands can only be done by each user individually.
Organizers are now able to customize the text included in both the Speaker and Exhibitor invitation emails. To customize your Speaker Email, navigate to Agenda Settings in the Agenda & Sessions tab of the Admin Console.
To customize the Exhibitor Email, navigate to the Expo Settings in the Exhibitors & Sponsors tab of the Admin Console.
We’ve also updated the default Exhibitor Invitation email message from Access Account to Access Booth.
We’ve enhanced our color settings, enabling organizers to customize the Main Background Color of the Virtual Event Hub. You are able to customize the Virtual Event Hub’s color scheme via the Virtual Event Hub tab under Event Website in the Admin Console.
If you are hosting an event that includes the Donate module, you are now able to display Donate options within a session. This will enable attendees to donate while attending a live session without having to navigate to the donate page. In the Session settings, enable the toggle Display Donation Buttons Below Video.
Gamification now includes Sessions & Networking.
You are now able to create custom challenges enabling attendees to accrue points through Session attendance and 1-on-1 meet-ups between attendees via Networking. Create new challenges via Gamification under the Engage tab of the Admin Console.
To create a Session Challenge:
Set Points & Parameters:
To create a Networking Challenge:
You are now able to select a Product Link or to Embed a Shopify Button in the Exhibitor Products Page. When adding a product, you will select Page URL or Shopify Embed Code. Using the Page URL, the button will display Learn More. With the Shopify button script, it will display the basic layout of the button you created in your Shopify dashboard under the Sales Channel > Buy Button menu.
We are excited about all of these updates and hope you are too! Please reach out to our Support Team with any questions.
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